General Questions

  • We kindly request that all tours are by appointment only. You can request a tour here.

  • We actually do not have a rental fee! You’ll just have the package pricing, plus tax and service charge.

  • In lieu of a rental fee, our venue does a food and beverage minimum. This allows for all different size weddings to be held at our venue. The food and beverage minimums vary from $4000-$13,000 depending on day of week, season and how far out the date is. Please reach out to Ashley for the exact minimum.

  • Yes, we recommend the Holiday Inn Express and Hampton Inn, both in Yorkville and the Best Western in Oswego.

  • Yes, all of our packages include bar service. Our Silver Package includes the House Brand Bar, the Gold Package includes the Standard Brand Bar and the Platinum Package includes the Premium Brand Bar. All bartenders and bar insurance are also included.

  • You are allowed to take photos on the golf course as long as time allows. If you would like to take photos on the course, such as “the bridge” or 1st look locations, you will be provided golf cart transportation for the bride, groom, photographers and videographers. No bridal party is allowed golf carts. Your coordinator will accompany you to these locations out of the way of golfers. Due to having greens that can be easily damaged, any photos taken at prohibited locations may result in a fine. We are also a full running golf course, so please keep this in mind when taking any photos. We do not want anyone getting injured on the wedding day.

  • We accept cash, check and credit card. There is no fee for using a credit card at this time.

  • We love to see your four legged friends in your wedding! We do allow dogs for outdoor ceremonies and pictures. We do ask that they be leashed and that you clean up after them. Please keep in mind, they will not be allowed inside if the ceremony gets moved indoors due to weather. The only exception is for service animals.

  • This is a great question! We are so blessed to be part of many different celebrations here at Whitetail Ridge. With our set up and the amazing staff we have, we do offer daytime events such as showers, baptism luncheons, and other small gatherings. All events will conclude by 3:00pm at the latest, allowing our staff ample time to set up your space so it is ready for photographers for pre-event room photos.

Planning Questions

  • We can guarantee full access at 3:00pm on the day of your wedding. We know that seems a bit stressful, so instead, we recommend you bringing your decorations out the week of the wedding. Many couples bring it when they come for the rehearsal. Our coordinators and staff will take care of the set up from there! Remember, the goal is take away as much stress from you as we can.

  • Final headcount and final payment are due 10 days prior to the wedding.

  • We do allow sparklers and open flames. Please be sure to let your coordinator know if you plan on doing sparklers so we can be prepared to assist with the lighting and disposal of the sparklers.

  • Our tables fit 12 people per table, but are most comfortable with 8-10 people.

  • We offer 5.5 and 6 hour packages. Most receptions end between 11:00pm and midnight. If going past midnight is important to you, we are able to go later. Please ask your coordinator for timing suggestions.

  • All rehearsals are scheduled for the Thursday prior to the wedding unless it falls on a holiday. Please schedule the time of your rehearsal with your coordinator.

  • Yes they are, but please be cautious of any greenery around the candle and keep weather conditions in mind for outdoor candles. Please provide some kind of covering/plate for the candle to prevent any wax from dripping onto the tables. The coordinator reserves the right to deny any candles from being lit if they are not properly contained.

  • We can guarantee access to the rooms by 3:00PM. If a vendor is requesting access prior to 3:00, please ask your coordinator if that is possible. Do also please make your cake and sweets vendors aware that there is limited refrigerator space in the building. They will need to deliver as close to introduction time as possible. We are not responsible for the transportation of the cake from cooler to table.

  • After the tasting, your wedding coordinator will reach out to you to set a time to meet and go over the details of your wedding. These meetings will be scheduled in order of wedding date.  In this meeting, we will talk about: timing for arrival, ceremony, reception, menu decisions (appetizers, food, and drinks), linen and napkin colors, set up and breakdown details, and additional vendors.

  • Yes, we offer complimentary tastings in the off-season. These usually occur in January/February. We invite a total of 6 people from each wedding to attend the tasting. If you are unable to attend our group tasting, we can set up private tastings. Please keep in mind, more options are offered at the group tasting so we highly recommend attending one of those if possible.

Set-up and Day of Event Questions

  • Our health department codes and liquor license do not permit for outside food and beverage to be brought in. You can use food delivery services if you would like. We also have Getting Ready Packages that your coordinator would be happy to share with you!

  • Yes, Whitetail has a few nails already placed in the barn doors for things to be hung. NO additional nails are to be inserted into the wood. Command hooks and masking tape are allowed.

  • Our inclement weather policy is that you have until 12:00 pm (may vary if wedding time is earlier) the day of the wedding to decide if you would like to move your wedding indoors. Ultimately, we leave the decision up to you. Please be aware that your vendors may need an earlier notice. All vendors are responsible for setting up and taking down their supplies/equipment at the ceremony and reception space.

  • If you would like the banquet captain and staff to package up all your things, that will begin 1 hr to 45 minutes before the end of the night. If you have a designated person to package up your things, they must begin at the start of the end time. If this is the case, staff will no longer be available to assist due to the other cleaning tasks they will have. ALL PEOPLE/PERSONNEL MUST be out of the building no later than an hour after the reception has ended. Please let your vendors know this expectation.

  • We care greatly about the safety of our guests.  If anyone feels that they are not in a safe state to drive home we encourage them to leave their vehicle and find a safe way home.  All vehicles must be picked up the next morning by 10am.